1,000 devices, two people responsible, one school year.
Education providers manage large numbers of devices with very small teams — often as a secondary duty. octoja moves the recurring work into rules and makes the rest manageable remotely.
- A computer room is one rule, not 30 individual installations
- Windows, Linux and macOS with a single agent
- Teaching staff install approved software themselves
operating systems, one agent
ready-made automation templates
configuration package templates
self-service for software
Sound familiar?
The mismatch between the number of devices and the hands available is the real bottleneck.
180 machines in four rooms are supposed to be consistent by September — on top of everything else.
Windows in the computer room, macOS in the media studio, Linux in the server cabinet.
Requests come down the corridor, not through a system.
Nobody knows exactly which devices still exist.
Outdated operating systems only come to light at the next audit.
Before the summer holidays, 180 machines in four computer rooms are due for work. By September everything should be running consistently.
Instead of going through room by room, a configuration package takes effect: every device carrying the tag for its room receives the same checks, the same baseline software, the same security settings. An automation removes pre-installed manufacturer software and flags devices whose operating system is falling out of support.
During the holidays a deployment ring with a wide maintenance window runs across the entire estate. Whatever does not complete appears in the report — not on a sticky note on the monitor.
Scaling without additional posts
What counts when device numbers and staffing levels are far apart.
Define once, apply permanently
Configuration packages distribute checks, software and automations by room, device type, operating system or custom field.
Software for Windows, macOS and Linux
One process for all three operating systems instead of three separate tools — plus your own packages with versioned steps and a test installation.
Self-service instead of asking around
The software kiosk on the device makes approved applications available for installation. Users open cases directly from the agent — with the device and site already attached.
School holidays as a maintenance window
Deployment rings with their own schedule, an approval workflow, exclusion of known problem updates, results as a report.
Keep the estate evidenced
Inventory with history, custom fields and automatic tagging — the basis for procurement and for evidence to the responsible authority.
Help without walking across the building
Screen, terminal, files and services from the browser, with enforceable user consent.
And that is not all
- Checks for operating system end of support
- Licence keys captured automatically
- Permissions for changing responsibilities
- Agentless monitoring of network equipment
- Scheduled reports for the responsible authority
- Remote access across sites
How much work this takes off your hands depends on your estate — let us work it out together.
Get trial accessThe alert lands where your team already works.
An alert is only worth something once it reaches the right person at the right time — and closes itself again when the problem has gone.
Ticketing systems & PSA
Alerts raise a ticket where your team already works — and close it again on all-clear. Customer records can be imported.
- DocBee
- TANSS
- TOPdesk
- c-entron Service-Board
- HaloPSA
- Autotask
- Jira Service Management
- Freshservice
- Inserve
- Odoo Helpdesk
- Codemeta
Alerting
Separate service hours per channel. Into the ticketing system during the day, by phone call to the on-call engineer at night — alerts outside those hours are held back, not discarded.
- Microsoft Teams
- Signierte Webhooks
- SMS
- Sprachanruf
- App-Push
- Internes Ticket
Documentation & ITAM
The device estate is mirrored into your existing documentation rather than creating a second register.
- Hudu
- IT Glue
- woasi
- Jira Assets
Antivirus, EDR & vulnerabilities
Protection status and vulnerabilities come together in the same view as the rest of the estate — regardless of whose security software the customer runs.
- Microsoft Defender
- Bitdefender GravityZone
- SentinelOne
- CrowdStrike Falcon
- Sophos
- ESET
- G DATA
- Securepoint Antivirus Pro
- ThreatDown (Malwarebytes)
- Lywand Schwachstellenaudit
Backup — monitored across vendors
Firewalls & appliances
Hardware, storage and network without an agent
Server workloads
Would something else suit you better?
Let us work it out against your estate
The number of devices, sites and people responsible is enough — we will show you which part of the work can be automated.